Article I
Name
Section 1. The name of this Guild shall be Cornerstone Quilers.
Section 2. The logo of the Guild shall be a
cornerstone block.
Article II
Objective
To further awareness of quilting, to
promote the sharing of ideas and talents with those interested in quilting.
To preserve and develop the art of quilting and to educate members and the
public about the place quilts hold in our lives, history and hearts.
Article III
Membership
Section 1.
The membership of this Guild shall be open to all those who are interested
in the art of quilt making. Membership shall consist of “Regular
Members” and “Associate Members”. Associate membership is open to
those engaged in the business of quilting or quilting-related activities.
Section 2.
Regular Members - Annual Dues as proposed by the Executive Board shall be
presented to the Regular guild members by the March meeting for voting
approval. A majority vote approval by Regular Members for the Annual
Dues will determine the amount to be collected. Dues shall be due in
April and are non-refundable. Delinquent Regular members will be notified
in May, and if dues are not paid on or before the June meeting, the Regular
member shall be dropped from the mailing list and membership roll. Dues
shall not be prorated for Regular members. A Regular Member may join
the Guild at any time during the calendar year.
Section
3. Associate Members - Annual Dues as determined by the Executive
Board shall be presented to the Associate guild members by the June
meeting. Dues shall be due and payable in September and are
non-refundable. Delinquent Associate Members will be notified
in October. If dues are not paid on or before the November
meeting, the Associate member shall be dropped from the mailing list and
membership roll. Dues shall not be prorated for Associate
members. An Associate Member may join the Guild at any time during
the calendar year.
Section 4.
Guest fees as determined by the Executive Board shall be charged for
non-members attending a Guild meeting.
Article IV
Officers
Section 1.
Officers of this organization shall be:
1.
President
2. Vice President
3. Secretary
4. Treasurer
These
officers shall perform the duties prescribed by these by-laws and by the
parliamentary authority adopted by the organization.
Section 2. A
nominating committee of three (3) members shall be appointed from the
general membership in March of each election year. It shall be the duty of
the nominating committee to nominate one candidate for each office. The
nominations of the committee shall be brought before the membership present
at the regular April meeting. Nominations from the floor shall be
permitted, the nominee's consent having first been obtained. Elections
shall be held at the regular May meeting. Newly elected officers shall be
installed and assume their duties at the June meeting.
Section 3.
The term of office shall be one (1) year, beginning in June. In the event
no election is held in May, the officers shall preside until successors are
elected.
Section 4. A
member of the General Board shall fill a vacancy in an office for the
remaining term. The exception shall be that the Vice President shall assume
the duties of the President in the event a vacancy should occur in that
office.
Section 5. No
officer shall be eligible to serve for more than two (2) consecutive terms
in the same office. After a two (2)-year absence, a member may again hold
the same Executive office in the Guild.
Article V
Duties of Officers
Section 1. Duties of the President:
The President shall call and preside at all Guild, Executive Board and
General Board meetings. The President shall appoint all standing and
special committee chairpersons. The President shall perform all duties
normally required of the office including but not limited to preparing
agendas, overseeing Guild projects, following-up on committee activities,
sitting on committees as required or requested.
Section 2. Duties of the Vice President:
The Vice President, in the absence of the President, shall call and preside
at all Guild, Executive Board and General Board meetings. The Vice
President shall perform all other duties normally required of the office
including but not limited to assisting with preparation of agendas,
assisting the President with duties, sitting on committees as required or requested.
Section 3. Duties of the Secretary:
It shall be the duty of the Secretary to keep minutes of all Guild meetings
in appropriate books. The Secretary shall attend to all guild
correspondence, give and serve all notices to the guild; file all documents
belonging to the Guild and have current records on hand.
Section 4. Duties of the Treasurer:
The Treasurer shall have care and custody of funds of the Guild, collect
and disperse all moneys incidental to Guild business, and act as Guild
accounting officer. The Treasurer shall render a statement of the condition
of Guild finances at each regular meeting, and at such other times as shall
be required. A quarterly financial statement shall be published in the
newsletter.
Section 5. Remuneration of Officers:
No officer or Board member of the Guild shall be remunerated for serving on
said Board as complies with section 501 (c) (3) of Internal Revenue Service
Code.
Section 6. Authority to Conduct Financial Transactions and Enter into
Contracts:
The General Board shall select a depository or depositories where the funds
of the Guild shall be deposited. The President and the Treasurer shall each
individually have authority to sign all checks, drafts, or other orders for
the payment of money.
The General Board may authorize any officer
to enter into contracts in the name of and on behalf of the Guild. Such
authority may be general or confined to specific business.
Article VI
Meetings
Section 1. The regular meeting of the Guild shall be held on the third
Sunday of the month unless otherwise ordered by the Executive Board. No
formal meeting will be held during the months of July and August.
Section 2. A quorum shall consist of thirty-five (35) enrolled members.
Section 3. The annual meeting of the
members shall be held on the third Sunday of May in each year beginning at
1:30 p.m. for the purpose of electing officers and for the transaction of
such other business as may come before the meeting. The Executive Board may
designate any place within the Commonwealth of Massachusetts for the annual
meeting or for any special meeting called by the Board.
Article VII
Executive Board - General Board
Section 1. The Executive Board is comprised of the President, the Vice
President, the Secretary and the Treasurer.
The Executive Board shall have general supervision of the affairs of the
Guild between regular meetings and make recommendations to the Guild. The
Board shall be subject to the orders of the Guild and none of its acts
shall conflict with action taken by the Guild.
The Executive Board shall appoint from the membership a committee of
three (3) to audit the financial statements of the Guild on a yearly basis
and report the results of the audit to the Guild and the Annual Meeting in
May.
The President shall be authorized to spend up to $50.00 on Guild related
matters that may arise between regularly scheduled Guild meetings, without
the vote of the Guild. However, any financial action taken must be
disclosed to the Guild at t he next regular meeting. The President may also
approve payment of a regular expense to the guild, i.e. postage, printing
of newsletter, etc., provided a dated register receipt is submitted for the
reimbursement or payment.
Regular meetings of the General Board shall be held monthly unless
otherwise determined unnecessary by the Executive Board. Special
Board meetings may be called by the President and three (3) other members
of the General Board. Notice of any special meeting shall be given at least
forty-eight (48) hours before the time fixed for the meeting by telephone
notice.
Section 2. The General Board shall consist of the Executive Board and
the appointed committee chairpersons. The General Board shall beet at the
same time and in conjunction with the Executive Board. A Quorum for any
meeting of the General Board shall consist of one more than half of the
members of the General Board.
Article VIII
Committees
Section 1. Names of the committees:
- Activities
- Special Events
- Historian
- Hospitality
- Membership
- Newsletter
- Quilt Show
- Outreach
- Publicity
- Ways and Means
- Member at Large
Section 2. Description of Committees:
- Activities
Committee: To provide speakers, instructors, entertainment for the
regular meetings and workshops. Also to provide opportunities for
activities for the guild members to participate in (for example (not
exclusive) Round Robin, Challenges, Blocks of the month, Show &
Tell, fabric swaps, etc.)
- Special
Events: A sub-committee of the Activities Committee, organizing
retreats, bus trips, day trips, raffles and fund raising.
- Historian: Shall be
responsible for keeping records of publicity, take photos at Guild
meetings and workshops, assemble Guild history book, and make the
history book available at all regularly scheduled guild meetings and
at the Quilt Show.
- Hospitality
Committee: Shall be responsible for presenting a welcoming environment
for members and guests at each Guild meeting.
- Membership
Committee: Shall manage annual membership renewals and new
memberships, and maintain an updated membership database for use by
the Guild as needed.
- Newsletter
Committee: Shall be responsible for the assembling and making
available the monthly newsletter to Guild members. The Editor shall
set a date by which all information is to be in and members submitting
same should provide it in written form, ready for copy.
- Quilt Show
Committee: Shall plan all phases of the Guild's bi-annual Quilt Show.
- Outreach Committee:
Shall research local and national causes that will benefit from our
participation and donations. Shall organize, promote and conduct all
activities for Guild Projects to be used for Guild Sponsored
charities.
- Ways and Means
Committee: Shall handle the monthly Guild meeting's door prizes and
raffles. Shall solicit businesses to donate items for door prizes and
- Member at Large:
Shall attend all General Board meetings as a voting member. Represent
general membership of Guild at General Board meetings in terms of
discussion. Committee consists of at least one Guild Member appointed
by the president of the Guild and shall represent the vote of the
members at large. Is not a chairperson of any other Guild committees.
- Publicity: Shall
assist the Guild in providing information to the public as determined
necessary.
Section 3. The President shall create other
committees deemed necessary to carry on the work of the Guild. The
President shall be an ex-officio member of all committees except the
nominating committee.
Article IX
Member Profit
Any member who shall provide a service in
the form of a workshop or class shall have the opportunity to be
compensated by the Guild at the rate determined by the Executive Board,
providing that said workshop is conducted on a day other than the regular
Guild meeting.
Article X
Dissolution
A two-thirds vote of the membership shall
be required to dissolve the Guild. Net assets shall be donated to a 501(c)
(3) organization whose purposes are similar to this Guild's upon
dissolution of the Guild. No funds shall inure to the benefit of or be paid
or distributed to any member or donor of the Guild.
Article XI
Parliamentary Authority
Roberts Rules of Order shall govern this
organization in all cases to which they are applicable and in which they
are not inconsistent with these By-laws.
Article XII
Amendment of By-laws
At any regular meeting of the Guild, provided that a quorum is present,
these by-laws may be amended, repealed, or new by-laws adopted, by a
two-thirds majority of those voting(whether present or by proxy). The
proposed change must be submitted in writing to all members of the Guild at
least ten (10) days prior to the vote.
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